Online fiscal cash register fiscalization – the most critical information

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Online fiscal cash register fiscalization – the most critical information

Fiscalization of the cash register is entering cash register devices into the register of fiscal devices to control and monitor commercial transactions. Sounds complicated? Nothing could be further from the truth – in practice, it is simply adapting cash registers to legal requirements so that they can register and store information about each transaction made at the point of sale. Fiscalization is also an essential part of running an online business. How does it work? We suggest.

What is fiscalization? Objectives of the fiscalization of cash registers

Simply put, fiscalization is the process of controlling sales to ensure commercial transactions’ fairness and transparency. The term fiscalisation has been borrowed from French (fiscalisation) or Latin (fiscalis), which also refers to tax matters and public finances.

As part of fiscalization, entrepreneurs must use, for example, cash registers that register sales transactions on an ongoing basis and generate appropriate tax documents.

The primary purpose of the fiscalization of credit unions is to ensure honesty in business transactions by monitoring monetary turnover and limiting the shadow economy and tax avoidance.

This way, the state can more effectively enforce tax obligations and prevent tax abuse and fraud.

Traditional fiscalization of cash registers vs. online fiscalization

Traditionally, the fiscalization of cash registers was carried out by regular checking and reading of data from the fiscal memory of cash registers by tax authorities. This process was time-consuming and required the physical presence of representatives of tax authorities at points of sale. However, with the development of technology and the growth of online commerce, there was a need to adapt the fiscalization process to the new business reality. This led to the emergence of online fiscalization, which involves electronic data exchange between cash registers and tax authorities, all done in real-time.

Online fiscalization of a cash register. What does it involve?

In response to digitisation and the development of e-commerce, many countries have introduced fiscalization of online cash registers, i.e. electronic data exchange between cash registers and tax authorities. Everything is done in real-time.

This makes the fiscalization process more efficient and faster, and tax authorities can monitor online transactions directly during their execution. Online fiscalization systems enable the automatic transfer of data on each transaction to the central database of tax authorities, which in turn means that there is no longer a need to collect and process information manually. This is a great convenience for both companies and tax authorities.

The importance of fiscalization of online cash registers for e-commerce

Fiscalization of an online cash register is essential, especially in the context of the growing popularity of e-commerce. As more and more transactions move to the online world, it is necessary to ensure transparency and fairness in tax returns. Online fiscalization allows tax authorities to monitor online trade and effectively detect irregularities or tax fraud. A proven fiscalization module for e-commerce is essential.

Benefits of online cash register fiscalization

Let us emphasise that the fiscalization of online cash registers brings benefits not only to tax authorities but also to entrepreneurs. Thanks to the fast and automatic data transfer, companies can avoid errors in tax settlements and increase their credibility in the eyes of customers and business partners. Moreover, online fiscalization systems can integrate with other tools and systems, facilitating accounting and sales management.

Most online cash registers can also generate e-receipts. This is a convenient and cost-effective form of receipt handling, reducing costs and saving time. E-receipts also facilitate the subsequent processing of transaction data, especially in combination with appropriate solutions to improve the management of fiscal printouts—for example, E-RECEIPT+ developed by Exorigo Upos.

Tip: View SmartHub, a solution dedicated to the fiscalization of online sales.

Fiscalization of online cash registers – summary

  • Fiscalization of an online fiscal cash register ensures honesty and transparency in business transactions.
  • It is worth being aware of the benefits it can bring to both tax authorities and entrepreneurs.
  • Investments in developing online fiscalisation systems are significant for the efficient functioning of the markets and for ensuring stability and fairness in trade.

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