SmartKSeF – implementation of communication support with KSeF and e-invoice processing
The Ministerial National System for e-Invoices (KSeF) will be mandatory from February 1 or April 1, 2026. What does this mean for large companies?
- Adapting and integrating IT systems to ensure compliance with the new rules for issuing and receiving invoices.
- It may be necessary to redesign processes to adapt to KSeF requirements.
SmartKSeF – Trusted by Leading Enterprises for e-Invoice Processing:
Is Your Business Ready for Mandatory KSeF Compliance?
Time is running out. Act now.
How can you successfully transition to structured e-invoicing under KSeF?
Key steps your organisation must take:
- Define and organise financial data in the structured XML format the Ministry of Finance requires.
- Integrate KSeF support into your existing ERP and accounting ecosystems.
- Deploy a ready-to-use solution in your production environment.
Ensure your business is fully compliant and operationally efficient before the deadline.
We’ve developed SmartKSeF – a powerful solution that integrates seamlessly with diverse enterprise systems and communicates directly with the KSeF platform.
- Your company handles thousands of invoices monthly
- You issue documents from multiple systems or locations
- Your legacy systems can’t be easily modified to meet KSeF communication standards
SmartKSeF is the ideal choice if:
SmartKSeF – Effortless Integration with Sales & Procurement Systems
Backed by years of experience in IT system design and integration, we understand your operational and compliance challenges. That’s why we built a flexible solution for many invoicing platforms.
Benefits of implementing SmartKSeF for e-Invoicing:
- Complete support for all types of e-invoices
- Centralised access to documents from multiple invoicing sources in one interface
- Guaranteed compliance with real-time validation and Ministry-confirmed delivery status
- Automatic queuing & retries in case of KSeF downtime – your invoices won’t get lost
- Real-time delivery confirmation with processing statuses directly from KSeF
Developer-Friendly API & Plug-and-Play Integration
SmartKSeF features a straightforward and developer-friendly API, making integrating your current systems easy Standardised interfaces and pre-built infrastructure ensure rapid deployment and low implementation risk.
Why SmartKSeF is the Smart Choice for KSeF Integration
Modern architecture
Designed for scalability, agility, and fast adaptation to regulatory updates
Secure & reliable
Includes robust validation, error handling, and KSeF availability monitoring
Unified management
One platform for tracking invoice statuses and access to full processing history
Transparent & scalable pricing
Volume-based pricing model – the more invoices you process, the lower your unit cost
Cost efficiency
No need to purchase or maintain additional infrastructure
Fast deployment
Go live quickly with our standard APIs and production-ready platform
Key Features of SmartKSeF
Supports All Types of e-Invoices.
Provides documents transferred by various sales systems in one place.
Performs Advanced Data Validation.
Sends Error Feedback.
Provides processing status – received from KSeF.
Queues Invoices During KSeF or Network Downtime.
Automatically Retries Invoice Transmission.
Sales invoice handling scheme in the SmartKSeF solution
A universal solution – designed for any industry.
SmartKSeF ensures secure, high-performance operations across sectors.
Built to comply fully with KSeF requirements, it enables the mandatory registration of every invoice in the National e-Invoicing System.
Seamless communication between multiple invoicing systems via a standardised API or a custom-built connector.
24/7/365 operational continuity, ensuring uninterrupted invoice processing, real-time monitoring of invoice lifecycle and KSeF platform availability, automatic alerts for errors, anomalies, or unexpected disruptions.
Early-stage error detection, thanks to built-in business rule validation and full compliance with KSeF specifications.
Why Implement SmartKSeF for e-Invoice Processing?
Exorigo-Upos is a trusted technology partner with nearly 30 years of experience delivering advanced IT solutions and integration services. Our proprietary platforms support core business processes for most major retail chains in Poland.
Proven Expertise in Handling Critical Systems
One of our flagship solutions is the Cloud EFT payment hub. This robust system processes up to 3.5 million transactions daily and ensures secure, fault-tolerant handling of payment card operations at POS terminals. It seamlessly integrates with other Exorigo-Upos tools, particularly our retail POS systems that power commerce nationwide.
Proven Expertise in Handling Critical Systems
One of our flagship solutions is the Cloud EFT payment hub. This robust system processes up to 3.5 million transactions daily and ensures secure, fault-tolerant handling of payment card operations at POS terminals. It seamlessly integrates with other Exorigo-Upos tools, particularly our retail POS systems that power commerce nationwide.
Full-Service KSeF Integration – Without Burdening Your IT Team
By choosing SmartKSeF from Exorigo-Upos, your organisation benefits from a turnkey solution that minimises internal IT resources. We handle the full scope of integration, compliance, and ongoing support, allowing your teams to focus on core operations.
Flexible Service Models – Tailored to Your Business Needs
We offer multiple contract options to match your current situation, ensuring the onboarding process is as smooth and cost-effective as possible.
Outsourcing KSeF integration to Exorigo-Upos brings measurable savings by eliminating the need to invest in infrastructure and reducing long-term maintenance overhead.